Writing a PhD is physically, intellectually and emotionally daunting. You may spend each day doubting yourself, not sure if you’re making the right choices and unsure whether you’ve got what it takes. During the course of my life I’ve helped thousands of PhD students like you. I want to share with you the nine most effective ways of achieving PhD success.  

They should give you some fresh insight into what it means to be a PhD student and what it takes to achieve PhD success. They will also make you think differently about the way you work. Some you may be familiar with, but others may be new. As with everything, keep an open mind and ask yourself whether a particular tip would be useful in the context of your own research and way of working.

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Each day we send a short, thought-provoking email that will make you think differently about what it means to be a PhD student. It is designed to be read in thirty seconds and thought about all day.

1. Stop with the perfectionism

 

Your first drafts are probably going to be awful, and you final drafts will still have things that you could improve. In short, your thesis will never be perfect. 

But, just because your PhD isn’t perfect, that doesn’t mean it’s a failure. 

 You may try and convince yourself otherwise, but a few mistakes here and there or a research design flaw or two isn’t the end of the world. If you’re a perfectionist like me, you probably know the struggle of trying to make sure you’ve made everything as good as it possible can be, often at great cost. But you also know the panic that sets in when you realise you’ve made a mistake. 

You’ll also recognise how the importance of that mistake escalates. In your eyes, it isn’t just a mistake. It’s the end of the world. When you spot yourself falling into this trap, remind yourself that you’re only human, the person reading your thesis is human, and you’re not expected to execute everything perfectly all of the time. 

In short: give yourself a break. 

2. Ask ‘so what’ 

 

I proofread a lot of PhDs and I coach a lot of PhD students. When I do, I find myself asking one question over and over again: ‘so what?’

When you are writing about, say, particular design decisions, or a specific theoretical concept, ask yourself ‘so what?’ That way, you go beyond merely discussing a particular phenomenon, method, or whatever, and instead tell the reader why such a discussion is important and why it is relevant in the context of your thesis.

That’s because, in your thesis, everything should be rooted in your research questions, research aims and research objectives. By asking ‘so what’ you are showing what those roots look like and, in doing so, being explicit about why a particular discussion is worth having and telling the reader why they should care you are having it. 

For example, if you are talking about a particular method, by asking ‘so what’ you tell the reader why that method is appropriate given your questions/aims/objectives, what benefits or drawbacks it will bring, and how it will bolster your study. If you fail to ask ‘so what’, you’re just describing a method and the reader is left wondering – you guessed it – ‘so what’? 

3. Be critical 

 

Critical engagement with the literature is key when conducting a PhD. It isn’t just enough to summarise existing research, you need to pick holes in it and critique it. You need to say what’s good and bad about it, why it is relevant, what could be improved, and more. I’ve written an extensive guide on how to be critical in your literature review, so this is something you struggle with you should check it out. 

Beyond this though you need to be critical of your own writing. When you read back through drafts of your text you should ask the same questions of your words: what works, what doesn’t, what is relevant, what could be improved, and so on. 

What separates draft chapters from passable, finished ones is the level of critical engagement. This has two implications. First, you won’t succeed unless you’re thinking and writing critically. Second, your first drafts won’t be as critical as they need to be and that’s fine. That’ll come as you revise the draft and you start to critically engage with your own writing. 

 

Your PhD Thesis.
On one page.

Use our free PhD Structure Template to quickly visualise every element of your thesis.

4. Stay organised as you write

 

Learn how to stay organised and productive. Your thesis is going to run into several hundred pages, so staying on top of its organisation and layout is key. 

The easiest way to easily navigate through your text and to see what’s what is using the document map feature in Word. By effectively using the headings style pane, you can create a scrollable and clickable document maps. It’s great for showing you the heading structure and allowing you to easily click your way through the text. For more info on how to create these, click here

A bonus of using the headings pane to correctly label and format all your titles, headings and subheadings, is that you can create a table of contents with just one click of the button. This will be your best friend in the run up to submission. For more info on how to create tables of content, click here

Another thing that you’re not going to have time to do before submission is manually compile your bibliography. For the love of all that’s holy, use referencing software. My preference is Zotero, because it’s free, simple to use, cloud based and integrates with word. It might take you a while to add all your references in the first time you use it, but because you can then add the references in text as you write, compiling your reference list is as easy as telling Zotero what referencing style you need and pressing one button. 

 

5. Accept criticism 

  

If there’s one thing that perfectionists can’t handle it is criticism. Ring a bell? It does for me. 

Let me give you an example. I like to think that I’m a pretty great proofreader and PhD-coach. My feedback and reviews are, on the whole, glowing. But sometimes I get a bad one when someone isn’t happy.

Now, the rational part of my brain tells me that I tried my hardest and that one negative review out of hundreds isn’t the end of the world, however disappointing. But the perfectionist side tells me that my business is doomed. The imposter syndrome kicks in; ‘they’ve found me out!’ it screams. I panic, think about that one review all day and give it far more space and energy that it deserves. 

And you may be the same when it comes to your PhD. Most of the PhD students I interact with tend to have perfectionist tendencies — some more than others. 

When you get feedback on your work, or when you are at conferences or other public speaking events, you sometimes have the same response to negativity. It can feel like the end of the world, and it can feel like your entire PhD-journey is in vain. 

Sometimes this can be a good thing. Your worry and attention to detail can mean that you fix problems faster than most and that you’re more careful to avoid them in the first place. But it can also be detrimental. Much like me giving too must space and energy to that one review, you may find that negative feedback and critique can become more significant than it actually is. 

Step one in overcoming this is recognising if and when it’s happening. Ask yourself if you’re putting too much focus on critique. Once you’ve begun to foster greater awareness, you can start to shift your perspective from one of ‘I’m doomed’ to one of ‘okay, what can I learn from this?’

Above all though, recognise your humanity and give yourself a break. We all make mistakes.  

Most PhD students feel that, in order to succeed, they need to marry their thesis. Recognise this? Do you feel like you have to devote your entire life to it, pushing away other things that are important for a balanced life (like, say, friends, partners or hobbies)?

 

6. Don’t marry your thesis

 

Instead of marrying your thesis, treat it like a cruel-mistress. See it as this part of your life that is doing it’s best to ruin you and to make your life as difficult as possible but that you can keep on the periphery as an addendum to an otherwise balanced, fulfilled life. 

What does that mean in practice? It means showing up when you have to and letting it do its best to ruin you. But – and this is the crucial bit – it also means stepping away from it regularly, having clear PhD/life boundaries, not taking things too personally, and realising that your PhD is just one part of your life, not all of it. 

 

7. Take some time off

  

 

We can kid ourselves and pretend every day is going to be a good one, or that we’re going to wake up with a spring in our step. But life (and your PhD) doesn’t work like that.   

You’re going to have days where you feel rubbish, or you don’t want to get out of bed. You’ll wake up with no confidence, or crippled with self-doubt, left wondering what the point of it all is, or why you even started a PhD in the first place. It’s at times like this that you need to embrace the power of taking a day off.

If you teach, find cover. If you work in a lab, let your supervisor know you’re sick. If you have a chapter to finish, it’ll still be there when you come back.

Remember, just because you haven’t got physical symptoms doesn’t mean you don’t need some you-time, or to curl up on the sofa in front of the TV.

The benefits will be great. By recognising your low mood, recharging your batteries and taking time out to care for your own wellbeing you can avoid bigger problems in the long run and come back to your PhD the next day in a more positive frame of mind. The alternative is that you fight through, fail to recognise that part of being human is having off-days, and then create bigger problems as you find your performance lacking and your stress levels rising.

 

8. Recognise unfairness

 

Even when you do have off days, or where the world is conspiring against you, don’t fall into the trap of thinking that ‘life is unfair’.

If you ever find yourself saying those words to yourself, ask yourself whether you are doing so because you assume that life should be fair, or because you think it will be fair if only x, y or z changed.

The truth is that life is unfair. The same is true of your PhD. Things won’t go to plan, good work will get overlooked, more competent people will get promoted, and you will be treated unfairly.

It’s not right, nor is it rational, but it’s reality.

If you go through your PhD program assuming that life is fair, you will be disappointed as you confront the environment around you. I don’t intend to be defeatist. Instead by shifting your assumption about the world and your program – and thus assuming that it is, in fact, unfair – you better prepare yourself for those instances in which things don’t go to plan, or you do get treated badly.

The alternative is kidding yourself that things should go right and then getting thrown off balance when they inevitably don’t.

Building up this resilience is key to deflecting a lot of the irrational, nonsensical behaviours and outcomes you encounter on your PhD-journey. Without it, you’ll be disheartened.

 

 9. Be mindful

I want you to imagine you’re holding a small red pillow. If I were to ask you to pick a pen up off the floor without dropping the pillow, you’d be able to do it. Sure, it’d be a bit cumbersome, but you’d manage.

Now imagine that I added one blue pillow on top of your red pillow. Picking that pen up is getting a bit more difficult now, isn’t it?

Gradually, I add one blue pillow after another. As I do, you start to disappear behind a tower of pillows. Picking that pen up without dropping the pillows is now impossible.

Now imagine that the red pillow represents a problem you’re having with your PhD. Perhaps it’s a problem with an experiment, or an issue you’re having planning a chapter. Whatever it is, it’s an objective issue you’re currently having.

And much like the pen and the red pillow, even though you’ve got that problem on your mind, you can still go about your day to day life largely unencumbered.

But the blue pillows represent our brain’s capacity to worry, stress, ruminate, catastrophise and do all the other things it does to turn a small problem into a nightmare. Over time you start to add blue pillows. You start to worry about whether you’re an imposter, or the perfectionist in you starts to convince you you’re a failure. You start to worry about whether you’re going to complete or even why you bothered to start in the first place.

Much like with the blue pillows, as you add these problems one by one, you start to feel their weight and you can’t perform basic functions. You notice you’re crippled with stress, anxiety or worry.

But you have a choice. Sure, the problem – the red pillow – is real so you can’t really change that. But you can change how you respond and you can choose not to add the blue pillows. Catch yourself when you’re adding those pillows and stop yourself doing it.

That’s the art of mindfulness. It’s the art of choosing how you respond to the world around you and it’s a great way to manage common PhD stresses and anxieties.

Practicing mindfulness in this way sounds straightforward, but it’s an art and it takes practice. A good place to start is a guide I’ve recently published on The PhD Knowledge Base that talks about the science of mindfulness for PhD students.

 

Wrapping up

 

No advice is ever going to get away from the fact that doing a PhD is hard and that, to succeed, you need as much guts, resilience and fighting power as you do brains. But it is my hope that these nine tips for achieving PhD success will help you think differently about the journey you are on, and cause you to reflect on your own experience and you own way of doing things.

Keep your head down, be kind to yourself and put the hours in. You’ll get there in the end.

 

 

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